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TERMS AND CONDITIONS


Welcome to the Nanaimo Fiddle Society’s website. By registering for a program, purchasing tickets, or participating in any of our events, you agree to the following Terms and Conditions, Privacy Policy and Refund Policy. These terms are intended to ensure a clear, respectful, and transparent experience for all participants, families, and supporters of our community.


1. Program Registration and Fees

  • Registration is required for participation in fee-based programs such as Fiddelium, Folk Band, and Summer Fiddle Camp.
  • Fees must be paid in full at the time of registration unless alternate arrangements have been made in advance.
  • Some programs (e.g., Fiddelium) may require auditions and acceptance before registration is permitted.
  • Late registrations may be accepted at the discretion of the program administrator and are subject to availability.


2. Refunds and Cancellations

  • Program fees are non-refundable, except in cases where the program is cancelled by the Nanaimo Fiddle Society.
  • If a participant withdraws due to illness or unforeseen circumstances, partial refunds may be considered on a case-by-case basis.
  • Ticket purchases for concerts and events are non-refundable, unless the event is cancelled or rescheduled.


Review Refund Policy – Click Here


3. Bursary Support

  • The Nanaimo Fiddle Society is committed to accessibility and offers bursary support for those with financial need through our Fiddle Futures and Audrey Hansen Memorial donor programs.
  • Bursary applications must be submitted prior to registration and are subject to review and approval.


4. Code of Conduct

We strive to create a safe, inclusive, and welcoming environment for all participants. By enrolling in our programs or attending our events, you agree to:

  • Treat instructors, staff, volunteers, and fellow participants with respect.
  • Participate in a spirit of collaboration, kindness, and community.
  • Abide by venue-specific rules and guidelines during rehearsals, workshops, and performances.


The Nanaimo Fiddle Society reserves the right to remove a participant from any program or event if their conduct compromises the safety, well-being, or enjoyment of others.


5. Photography, Video, and Media Use

  • Photos and videos may be taken at Nanaimo Fiddle Society events and programs for promotional and archival purposes.
  • By participating, you grant the Society permission to use images or recordings that include you or your child, unless you notify us in writing in advance.


6. Liability and Risk

  • Participation in our programs and events is voluntary and at your own risk.
  • The Nanaimo Fiddle Society is not liable for personal injury, property loss, or damage that may occur during participation, except where required by law.
  • Participants are responsible for their own instruments and personal belongings.


7. Changes to Programs or Events

  • The Society reserves the right to change instructors, schedules, venues, or program content due to unforeseen circumstances or availability.
  • Any significant changes will be communicated in a timely manner via email or on our website.


Website Terms of Service


By accessing or using the Nanaimo Fiddle Society website, registering for a program, or purchasing tickets, you agree to be bound by our Terms of Service. We provide educational and performance-based programming, ticketed events, and community outreach activities through this site. All content is offered for informational and transactional purposes related to our non-profit operations. 


  1. Links to Other Websites


Our website may contain links to third-party sites (e.g., payment processors, venues, grant sponsors, or community partners). These links are provided for convenience and additional information. The Nanaimo Fiddle Society is not responsible for the content, privacy practices, or terms of those external sites. We encourage you to review the policies of any website you visit through these links.


  1. Use of Cookies


Our website uses cookies to enhance your browsing experience and support essential site functions such as program registration and payment. Cookies may also help us understand how visitors interact with our website so we can continue to improve it. You may choose to disable cookies in your browser settings, though this may affect certain features of the site.


Review Privacy Policy – Click Here


If you have questions about these terms or need clarification, please contact us at nanaimofiddlesociety@gmail.com. We’re happy to help.


Thank you for supporting the Nanaimo Fiddle Society and being part of our musical community!