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Terms and Conditions

Welcome to the Nanaimo Fiddle Society’s website. By registering for a program, purchasing tickets, or participating in any of our events, you agree to the following Terms and Conditions, Privacy Policy and Refund Policy. These terms are intended to ensure a clear, respectful, and transparent experience for all participants, families, and supporters of our community.


1. Program Registration and Fees

  • Registration is required for participation in fee-based programs such as FiddeliumFolkband, and Summer Fiddle Camp.
  • Fees must be paid in full at the time of registration unless alternate arrangements have been made in advance.
  • Some programs (e.g., Fiddelium) may require auditions and acceptance before registration is permitted.
  • Late registrations may be accepted at the discretion of the program administrator and are subject to availability.


2. Refunds and Cancellations

  • Program fees are non-refundable, except in cases where the program is cancelled by the Nanaimo Fiddle Society.
  • If a participant withdraws due to illness or unforeseen circumstances, partial refunds may be considered on a case-by-case basis.
  • Ticket purchases for concerts and events are non-refundable, unless the event is cancelled or rescheduled.


3. Bursary Support

  • The Nanaimo Fiddle Society is committed to accessibility and offers bursary support for those with financial need through our Fiddle Futures and Audrey Hansen Memorial donor programs.
  • Bursary applications must be submitted prior to registration and are subject to review and approval.


4. Code of Conduct

We strive to create a safe, inclusive, and welcoming environment for all participants. By enrolling in our programs or attending our events, you agree to:

  • Treat instructors, staff, volunteers, and fellow participants with respect.
  • Participate in a spirit of collaboration, kindness, and community.
  • Abide by venue-specific rules and guidelines during rehearsals, workshops, and performances.


The Nanaimo Fiddle Society reserves the right to remove a participant from any program or event if their conduct compromises the safety, well-being, or enjoyment of others.


5. Photography, Video, and Media Use

  • Photos and videos may be taken at Nanaimo Fiddle Society events and programs for promotional and archival purposes.
  • By participating, you grant the Society permission to use images or recordings that include you or your child, unless you notify us in writing in advance.


6. Liability and Risk

  • Participation in our programs and events is voluntary and at your own risk.
  • The Nanaimo Fiddle Society is not liable for personal injury, property loss, or damage that may occur during participation, except where required by law.
  • Participants are responsible for their own instruments and personal belongings.


7. Changes to Programs or Events

  • The Society reserves the right to change instructors, schedules, venues, or program content due to unforeseen circumstances or availability.
  • Any significant changes will be communicated in a timely manner via email or on our website.

If you have questions about these terms or need clarification, please contact us at nanaimofiddlesociety@gmail.com. We’re happy to help.


Thank you for supporting the Nanaimo Fiddle Society and being part of our musical community!