Terms and Conditions

Welcome to the Nanaimo Fiddle Society’s website. By registering for a program, purchasing tickets, or participating in any of our events, you agree to the following Terms and Conditions, Privacy Policy and Refund Policy. These terms are intended to ensure a clear, respectful, and transparent experience for all participants, families, and supporters of our community.

1. Program Registration and Fees

• Registration is required for participation in fee-based programs such as Fiddelium, Folkband, and Summer Fiddle Camp.
• Fees must be paid in full at the time of registration unless alternate arrangements have been made in advance.
• Some programs (e.g., Fiddelium) may require auditions and acceptance before registration is permitted.
• Late registrations may be accepted at the discretion of the program administrator and are subject to availability.

2. Refunds and Cancellations

• Program fees are non-refundable, except in cases where the program is cancelled by the Nanaimo Fiddle Society.
• If a participant withdraws due to illness or unforeseen circumstances, partial refunds may be considered on a case-by-case basis.
• Ticket purchases for concerts and events are non-refundable, unless the event is cancelled or rescheduled.

3. Bursary Support

• The Nanaimo Fiddle Society is committed to accessibility and offers bursary support for those with financial need through our Fiddle Futures and Audrey Hansen Memorial donor programs.
• Bursary applications must be submitted prior to registration and are subject to review and approval.

4. Code of Conduct

We strive to create a safe, inclusive, and welcoming environment for all participants. By enrolling in our programs or attending our events, you agree to:

• Treat instructors, staff, volunteers, and fellow participants with respect.
• Participate in a spirit of collaboration, kindness, and community.
• Abide by venue-specific rules and guidelines during rehearsals, workshops, and performances.

The Nanaimo Fiddle Society reserves the right to remove a participant from any program or event if their conduct compromises the safety, well-being, or enjoyment of others.

5. Photography, Video, and Media Use

• Photos and videos may be taken at Nanaimo Fiddle Society events and programs for promotional and archival purposes.
• By participating, you grant the Society permission to use images or recordings that include you or your child, unless you notify us in writing in advance.

6. Liability and Risk

• Participation in our programs and events is voluntary and at your own risk.
• The Nanaimo Fiddle Society is not liable for personal injury, property loss, or damage that may occur during participation, except where required by law.
• Participants are responsible for their own instruments and personal belongings.

7. Changes to Programs or Events

• The Society reserves the right to change instructors, schedules, venues, or program content due to unforeseen circumstances or availability.
• Any significant changes will be communicated in a timely manner via email or on our website.

If you have questions about these terms or need clarification, please contact us at nanaimofiddlesociety@gmail.com. We’re happy to help.

Thank you for supporting the Nanaimo Fiddle Society and being part of our musical community!